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Pollux has created Document Management Systems (DMS) for various clients in Microsoft as well as open source technologies. The state of the art management system comes integrated with document scanning, management, business process definition and verification, workflow management and Quality Analysis tools which arms businesses to manage the documents in a digital format thereby automating manual processes. This helps businesses gain an advantage of educated and agile decision making in this every changing global business scenario.
Business benefits by lowering their operational costs and improved efficiency, productivity and enhancing the flow of documents between suppliers, vendors and business partners.
Need For Document Management System
A few reasons why DMS becomes imperative for your business
- Cutting down on manual tasks
- Information gathering is very time consuming
- Managing changes and updates to documents is gruesome.
- Sharing of documents between vendors, suppliers and partners is very hard.
- Replication is the result of a de-centralized repository.
- Security and Backup of important documents.
Features of DMS
- Web Based scanning module
- Seamless exchange of documents
- Archiving and indexing facility.
- Access to document within the user-base based on rights and access levels.
- Administrator monitoring tools for checking system usage.
- Audit trail for documents.
- Emailing and document sharing right from the system.
- Quality assurance Protocols for ensuring proper maintenance of digitized copies.
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